Coordinator, Events and Meetings

Location:

Ottawa, Ontario

Introduction:

CCA is looking for a dynamic, detail oriented and enthusiastic Events and Meetings Coordinator to support the planning and execution of national events, while also providing essential administrative and coordination support for governance activities.

Reporting to the Manager, Events and Meetings, this role plays a key part in delivering high-quality member experiences through conferences, symposiums, board retreats, and other strategic gatherings. The role also works closely with the President and Associate Vice President to support governance operations by preparing meeting materials, briefing books, and coordinating logistics for the Board of Directors, national councils, and committees.

The ideal candidate is highly organized, creative, adaptable, discreet, and solutions-oriented. They are comfortable working independently in a fast-paced environment and bring strong communication skills, sound judgment, and a collaborative approach to their work.

About:

The Canadian Construction Association (CCA) is the national voice for Canada’s construction industry, giving voice to the public policy, legal and standards development goals of contractors, suppliers and allied business professionals working in, or with, our industry.

Construction is the backbone of the Canadian economy, employing some 1.6 million Canadians, pumping about $151 billion annually into the national economy, and accounting for nearly 7.4 per cent of Canada’s gross domestic product (GDP). Its impact is immense and the life we enjoy – from the schools we send our kids to; the hospitals that care for us; to the roads and bridges that connect our communities – is all possible because of construction.

Responsibilities:

Position: Coordinator, Events and Meetings

Reports to: Manager, Meetings and Conferences

Key responsibilities:

  • Support the planning and delivery of in-person and virtual events, including venue coordination, travel arrangements, registration, catering, vendor management, and on-site execution.
  • Maintain and update CCA’s master calendar of meetings, milestones, and events.
  • Develop and manage event project plans, schedules, budgets, and checklists.
  • Prepare and coordinate event materials such as name tags, signage, programs, presentation decks, and promotional items.
  • Manage attendee communications and logistics, including pre-event messaging, RSVP tracking, registration counts, and post-event follow-up.
  • Support speaker and sponsor fulfillment, including tracking deliverables and providing logistical support.
  • Manage administrative tasks such as BEO reviews, travel bookings, restaurant reservations, and on-site issue resolution.
  • Coordinate scheduling, logistics, and communication for meetings of the Board, committees, and councils.
  • Prepare and format meeting materials, briefing notes, and governance packages in collaboration with the Executive team for Board, council and committee meetings.
  • Track meeting action items and support timely follow-ups.
  • Maintain accurate records and organize document archiving for governance bodies.
  • Support the annual planning process and off-site events for staff.

Qualifications:

  • Bilingualism preferred.
  • Post-secondary degree or diploma in Event Management, Business Administration, Communications, or a related field—or equivalent combination of education and experience.
  • Minimum of 1 year of relevant experience in event coordination or administrative support.
  • Proficient in Microsoft Office 365 (including SharePoint).
  • Experience with Zoom, Pheedloop, Certain, or similar event platforms is an asset.
  • Familiarity with project management tools (e.g. Asana) considered an asset.
  • Must be legally able to travel within Canada and internationally; a valid passport is required.

Skills and knowledge

  • Strong understanding of event logistics from concept through execution.
  • Superior attention to detail and excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy.
  • Highly professional with sound judgment, discretion, and ability to manage confidential information.
  • Exceptional written and verbal communication skills.
  • Collaborative, team-oriented mindset with a willingness to support others and adapt as needed.
  • Process-driven with the ability to identify efficiencies and solve problems creatively.
  • Strong interpersonal skills; able to work effectively with senior leadership and external partners.
  • Proactive, resourceful, and able to thrive in a fast-paced environment.

 What we offer:

  • A hybrid work environment based in Ottawa, with core office days – allowing you the best of both working from home and in-person, in a collaborative team environment.
  • Employer-paid health and dental benefits upon completion of a three-month probationary period.
  • A competitive vacation package, with an annual holiday office closure.
  • Opportunities for professional development and organization-wide social events.
  • A meaningful career, supporting one of Canada’s most important and impactful industries.

Salary range:

  • Compensation is to be determined at the time of hiring, based on the successful candidate’s experience and profile.
  • $50,000 to $60,000 annually.

How to apply:

Please submit your CV and cover letter to [email protected] with the subject line “Coordinator, Events and Meetings”.